> ## Documentation Index
> Fetch the complete documentation index at: https://docs.kibocommerce.com/llms.txt
> Use this file to discover all available pages before exploring further.
# KIBO Supply/Demand - Future Inventory
> Video guide: KIBO Supply/Demand - Future Inventory
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"Future Inventory" is the dedicated page for managing incoming supply before it arrives — every purchase order, transfer, or other inbound quantity we're expecting, tracked by "Product", "Location", and "Expected Date". Future Inventory is a live, editable table and calendar of everything inbound, so a planning team doesn't need to track incoming purchase orders in a separate spreadsheet.
In this video, we'll demonstrate how to search for incoming Future Inventory across multiple products, switch between "table" and "calendar" views, create a new "Future Inventory Record", and update an "Expected Date" — including how that change can affect shipments already allocated against it. "Future Inventory" is the dedicated page for managing incoming supply before it arrives — every purchase order, transfer, or other inbound quantity we're expecting, tracked by "Product", "Location", and "Expected Date". Future Inventory is a live, editable table and calendar of everything inbound, so a planning team doesn't need to track incoming purchase orders in a separate spreadsheet. In this video, we'll demonstrate how to search for incoming Future Inventory across multiple products, switch between "table" and "calendar" views, create a new "Future Inventory Record", and update an "Expected Date" — including how that change can affect shipments already allocated against it. To navigate to the "Future Inventory" menu, in the left nav, on the "MAIN" tab, click "Supply", click "Inventory", then click "Future Inventory". To navigate to the "Future Inventory" menu, in the left nav, on the "MAIN" tab, click "Supply", click "Inventory", then click "Future Inventory". The "Supply Demand" menus have their own left navigation panel that supersedes the traditional left nav menu. If we're already within the Supply Demand menus, in the left nav, we'll click "Future Inventory". This will bring us to the same place as the previous step. The "Supply Demand" menus have their own left navigation panel that supersedes the traditional left nav menu. If we're already within the Supply Demand menus, in the left nav, we'll click "Future Inventory". This will bring us to the same place as the previous step. This is the "Future Inventory" page.
Important Note: unlike the main "Inventory" page, a "Future Date Range" is required here, along with at least one of a "product name", "product code", or "location", before any results will display. This is the "Future Inventory" page. Important Note: unlike the main "Inventory" page, a "Future Date Range" is required here, along with at least one of a "product name", "product code", or "location", before any results will display. First, we'll add some products in that we want to display Future Inventory Records for. We could do that by selecting a "Master Catalog", "Child Catalog", and then searching for their products or variants. Alternatively, we could just enter the product codes directly.
In this example, we'll enter three variant product codes that we're going to filter on. First, we'll add some products in that we want to display Future Inventory Records for. We could do that by selecting a "Master Catalog", "Child Catalog", and then searching for their products or variants. Alternatively, we could just enter the product codes directly. In this example, we'll enter three variant product codes that we're going to filter on. Next, we'll add a "Location".
Important Note: when searching by location name, we need to enter at least three characters to see matching results; searching by location code requires the exact code. Next, we'll add a "Location". Important Note: when searching by location name, we need to enter at least three characters to see matching results; searching by location code requires the exact code. For the "Future Date Range", we can choose a preset — "This Week", "This Month", "This Year" — or set a "Custom Range". For the "Future Date Range", we can choose a preset — "This Week", "This Month", "This Year" — or set a "Custom Range". We'll select "Custom Range" and set a "From Date" and "To Date". We'll select "Custom Range" and set a "From Date" and "To Date". Then we'll click "Search" to run it. Then we'll click "Search" to run it. This returns one Future Inventory record for each variant we searched. Each row also shows an "External ID", useful for tying the record back to a specific purchase order, if desired. This returns one Future Inventory record for each variant we searched. Each row also shows an "External ID", useful for tying the record back to a specific purchase order, if desired. As mentioned in a previous video, each Inventory Record row also has an "Actions" menu, with several options available:
"View" opens a detailed breakdown of the record;
"Edit" opens the same panel where we can update values;
"Allocations" takes us to the "Shipments" page, pre-filtered to show every shipment this inventory has been allocated to;
and "Delete", which removes the inventory record entirely — this comes with a safeguard, since deletion can't be undone. To see more detail on this record, we'll click either the "View" or "Edit" icon. This will open a side panel displaying the Inventory Record details.
"View" will open the panel in "view mode", where we'll need to click the "Edit" button to make any changes.
"Edit" opens the panel in "edit mode", ready for the user to make edits.
For this example, we'll click "View". To see more detail on this record, we'll click either the "View" or "Edit" icon. This will open a side panel displaying the Inventory Record details. "View" will open the panel in "view mode", where we'll need to click the "Edit" button to make any changes. "Edit" opens the panel in "edit mode", ready for the user to make edits. For this example, we'll click "View". The panel displays the record's full detail: the "Part Number", the "SKU", the "Location", the "Expected Date", any "Tag" info associated with the record, and its "External ID". If "Granular" info is associated with the record, that will display here as well. The panel displays the record's full detail: the "Part Number", the "SKU", the "Location", the "Expected Date", any "Tag" info associated with the record, and its "External ID". If "Granular" info is associated with the record, that will display here as well. If there are any Future Shipment Allocations, a "View Future Allocations" link appears, which will redirect us to the "Shipments" page and show every shipment this Future Inventory has been allocated to. If there are any Future Shipment Allocations, a "View Future Allocations" link appears, which will redirect us to the "Shipments" page and show every shipment this Future Inventory has been allocated to. This is the "Shipments" page, already pre-filtered by "Product Code", "Location", and "Future Date".
Three shipments account for the allocated units, all with a "Future" Status and an expected "Future Date". This is the "Shipments" page, already pre-filtered by "Product Code", "Location", and "Future Date". date. Three shipments account for the allocated units, all with a "Future" Status and an expected "Future Date". Back on the record, since we opened this panel by clicking the "View" icon, if we need to make any changes to the record, we can click the "Edit" button. Back on the record, since we opened this panel by clicking the "View" icon, if we need to make any changes to the record, we can click the "Edit" button. This allows us to update the "Expected Date" and the "Future On Hand" value. We'll then click the "Save Changes" button on the bottom right to apply them. This allows us to update the "Expected Date" and the "Future On Hand" value. We'll then click the "Save Changes" button on the bottom right to apply them. On the main Future Inventory Records page, we can toggle the records view section between "Table", the default, and "Calendar". On the main Future Inventory Records page, we can toggle the records view section between "Table", the default, and "Calendar". The calendar opens directly on the date range we searched. All three incoming Inventory deliveries are plotted here, on their expected dates. The calendar opens directly on the date range we searched. All three incoming Inventory deliveries are plotted here, on their expected dates. Clicking a record on a date tile gives us a quicklook without leaving the calendar. Clicking a record on a date tile gives us a quicklook without leaving the calendar. If we want a broader view, we can widen the "Future Date Range" filter — changing it from our original "Custom Range" to "This Year" shows every incoming record expected through the end of the year. If we want a broader view, we can widen the "Future Date Range" filter — changing it from our original "Custom Range" to "This Year" shows every incoming record expected through the end of the year. Moving forward in the calendar view, we can see additional expected Inventory deliveries. Moving forward in the calendar view, we can see additional expected Inventory deliveries. For days where we're expecting multiple incoming deliveries, we can click the "More" button to see all expected inventory records. For days where we're expecting multiple incoming deliveries, we can click the "More" button to see all expected inventory records. This opens a modal listing all records expected on a specific day. This opens a modal listing all records expected on a specific day. Clicking any record in this list opens its full details, the same view we saw earlier. Clicking any record in this list opens its full details, the same view we saw earlier. This gives the users a live, editable view of inbound supply — no more managing inbound flows in a separate spreadsheet. Everything is available right here on the "Future Inventory" page. This gives the users a live, editable view of inbound supply — no more managing inbound flows in a separate spreadsheet. Everything is available right here on the "Future Inventory" page. If we need to create a new Future Inventory record for a product, we'll click the "Create Future Inventory" button on the top right. If we need to create a new Future Inventory record for a product, we'll click the "Create Future Inventory" button on the top right. We'll enter the required "UPC or Product Code", optional "Part Number" and "SKU", the same fields we've used elsewhere, then select a required "Location". The one addition here is "Expected Date", which is required and can't be set in the past — it always has to be a future date.
"External ID" isn't required, but if we have a purchase order number, we can enter it there. Then we'll enter the required "Future On Hand Quantity" value. We'll enter the required "UPC or Product Code", optional "Part Number" and "SKU", the same fields we've used elsewhere, then select a required "Location". The one addition here is "Expected Date", which is required and can't be set in the past — it always has to be a future date. "External ID" isn't required, but if we have a purchase order number, we can enter it there. Then we'll enter the required "Future On Hand Quantity" value. "Tag Info" lets us assign the incoming quantity to a specific fulfillment type and channel combination.
When we have configured all necessary fields for the new Future Inventory record, we'll click the "Create" button on the bottom right. "Tag Info" lets us assign the incoming quantity to a specific fulfillment type and channel combination. When we have configured all necessary fields for the new Future Inventory record, we'll click the "Create" button on the bottom right. If we learn an "Expected Date" for a Future Inventory record has shifted, we can adjust that record to display the new date. It can also automatically update any "allocated" shipments associated to it.
First, we'll search for the specific Future Inventory record. If we learn an "Expected Date" for a Future Inventory record has shifted, we can adjust that record to display the new date. It can also automatically update any "allocated" shipments associated to it. First, we'll search for the specific Future Inventory record. This record confirms "September 7th" as the "Expected Date", with "16" Future Inventory allocated, meaning there are shipments already placed, waiting for this incoming Inventory. This record confirms "September 7th" as the "Expected Date", with "16" Future Inventory allocated, meaning there are shipments already placed, waiting for this incoming Inventory. To see those shipments, we'll click the "Allocation" icon on this record To see those shipments, we'll click the "Allocation" icon on this record There are three shipments that are tied to this future inventory record, all expected "September 7th". There are three shipments that are tied to this future inventory record, all expected "September 7th". Back on the Future Inventory Records page, we'll click the "Edit" icon for that same record. Back on the Future Inventory Records page, we'll click the "Edit" icon for that same record. We'll change the "Expected Date" from the "7th" to the "9th", the new date for the incoming Inventory shipment. Then we'll click the "Save Changes" button on the bottom right. We'll change the "Expected Date" from the "7th" to the "9th", the new date for the incoming Inventory shipment. Then we'll click the "Save Changes" button on the bottom right. The change saves successfully, and the record now shows an "Expected Date" of "September 9th". The change saves successfully, and the record now shows an "Expected Date" of "September 9th". Checking back on the shipments tied to this record, all three have automatically updated to the new "September 9th" date — this is exactly the behavior we'd expect, since KIBO keeps shipment dates in-sync with their future inventory automatically.
Important Note: this assumes the new "Expected Date" falls within the preconfigured "Future Date Limit". If the new date falls outside of this, "Ship To Home" and "Delivery" shipments may be reassigned to a new location for fulfillment. "Pickup" shipments may be backordered, cancelled, or sent to Customer Care. Checking back on the shipments tied to this record, all three have automatically updated to the new "September 9th" date — this is exactly the behavior we'd expect, since KIBO keeps shipment dates in-sync with their future inventory automatically. Important Note: this assumes the new "Expected Date" falls within the preconfigured "Future Date Limit". If the new date falls outside of this, "Ship To Home" and "Delivery" shipments may be reassigned to a new location for fulfillment. "Pickup" shipments may be backordered, cancelled, or sent to Customer Care.
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